Project Associate-Admin/Programs

Organizational Context

Established in 1951, the International Organization for Migration (IOM) is a UN-related agency focused on promoting humane and orderly migration. It works with partners to save lives, protect migrants, resolve displacement issues, and facilitate legal migration pathways. This Project Associate role operates under the Chief of Mission and Head of Sub-Office.

Job Purpose

The Project Associate-Admin/Programs plays a crucial role in supporting IOM's mission by ensuring efficient administrative and programmatic operations. This position contributes to the effective implementation of IOM's projects and initiatives by managing procurement, logistics, and asset management processes. The role supports the overall objectives of the organization in promoting humane migration and assisting people on the move. By coordinating essential services and maintaining operational standards, the Project Associate directly impacts the successful delivery of IOM's mandate in the region, ensuring resources are utilized effectively and project activities are supported seamlessly.

Responsibilities

The Project Associate-Admin/Programs is responsible for coordinating and supporting procurement activities, including managing purchase requests, bidding processes, and supplier payments. This includes assisting with complex purchases, developing procurement plans, and participating in negotiations. The role also involves providing technical guidance on procurement procedures, identifying and evaluating suppliers, and maintaining procurement documentation. Additionally, the associate will support supply chain activities related to property and asset management, fleet operations, and office facilities maintenance. They will coordinate supply chain operations with partners and UN agencies, and provide training and supervision to junior staff. Active participation in inter-agency meetings and forums related to supply chain management is also expected.

Work Experience

Required experience includes project administrative and logistics management, encompassing planning, organizing, and controlling administrative and supply chain processes. Proficiency with administrative management systems, ERP platforms, and advanced Microsoft Office applications is necessary. Experience supervising personnel, coordinating logistics, and working with international humanitarian organizations or UN agencies is also essential.

Skills

High level of computer literacy; Ability to work with national and international institutions; Ability to prepare clear and concise reports; Demonstrated ability to exercise sound judgment; Ability to supervise staff and coordinate administrative activities; Excellent communication and negotiation skills; Ability to establish realistic resource requirements.

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