Senior Project Support Associate (maternity Cover)

Organizational Context

Established in 1951, IOM is a UN-related organization focused on promoting humane and orderly migration. The Regional Office in Dakar coordinates project support and quality assurance for Project Cycle Management and Results-Based Management across Western and Central Africa. This role supports Country Offices in project implementation and data analysis.

Job Purpose

The Senior Project Support Associate will provide crucial support to Country Offices within the Western and Central Africa region in the implementation of project activities. This role is instrumental in ensuring effective project execution by collecting, analyzing, and presenting project-related data and information. The associate will contribute to the overall success of IOM's regional and country-level initiatives by facilitating project support and institutional quality assurance, particularly in areas of Project Cycle Management and Results-Based Management. The position aims to enhance the efficiency and effectiveness of project delivery, ensuring alignment with IOM's mandate to promote humane migration and support people on the move.

Responsibilities

Assist in planning, coordinating, and monitoring regional project activities. Disseminate information on funding opportunities and track follow-up actions. Provide administrative support for project review processes, ensuring completeness and correct routing of documentation, and tracking submissions in IOM internal systems. Compile, analyze, and present project data, highlighting key issues. Maintain and update regional project pipeline and implementation tracking tools on SharePoint. Monitor project burn rates and implementation progress, flagging issues to the supervisor. Draft status reports, identify delivery shortfalls, and suggest corrective measures. Prepare correspondence, reports, briefing notes, and statistical tables. Support the organization of meetings, webinars, and workshops, including logistical arrangements. Respond to information requests and maintain project files. Liaise with partners, donors, and stakeholders. Contribute to the development of Standard Operations Procedures and concept papers.

Work Experience

Experience working in an international organization or familiarity with the UN system. Demonstrated experience in project implementation, monitoring, reporting, and compliance. Experience in maintaining project documentation, trackers, and knowledge management tools. Familiarity with Results-Based Management and project cycle processes is advantageous.

Skills

Good understanding of project implementation and reporting processes. Strong organizational and communication skills. Ability to prioritize and coordinate tasks. Skill in preparing correspondence, presentations, and reports. Effective interpersonal skills for collaboration. Attention to detail and ability to work accurately under pressure. Proficiency in MS Office (SharePoint, CoPilot, Excel). Experience with IOM internal systems (PRIMA, Wave) is advantageous.

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