Project Associate

Organizational Context

The International Organization for Migration (IOM) in Micronesia seeks a Project Associate in Chuuk. This role operates under the Chief of Mission and Head of Sub Office, supporting disaster risk reduction and emergency relief activities. The position involves coordinating with local authorities and UN agencies, tracking relief supplies, and assisting with displacement tracking and protection monitoring.

Job Purpose

The Project Associate will provide crucial support to IOM's programme activities in Micronesia, focusing on emergency relief and disaster risk reduction. Key responsibilities include tracking emergency supplies, coordinating with local authorities and the Disaster Coordination Office (DCO), and developing program support tools. The role also involves raising purchase requests and directly assisting in emergency relief operations. Furthermore, the incumbent will offer technical expertise on distribution plans for non-food items (NFIs) and support the implementation of IOM's Displacement Tracking Matrix (DTM) and protection monitoring activities during emergency responses, such as the Typhoon Sinlaku relief phase.

Responsibilities

Assist in the implementation and monitoring of relief activities for Resilience and CERF projects, including on-the-ground support in Chuuk State municipalities. Retrieve, compile, analyze, and present project-related data. Monitor project budgets, verify fund availability, and obtain necessary approvals. Serve as a focal point for administrative coordination, liaising with internal units and external parties to manage project implementation and support. Draft status reports, identify delivery shortfalls, and propose solutions. Prepare project documentation, including correspondence, reports, briefing notes, and presentations. Respond to information requests, maintain project files, and organize meetings and training sessions. Participate in meetings and coordinate implementation activities with local authorities, partners, UN agencies, and other stakeholders. Monitor operations, develop tracking tools, and support post-distribution monitoring. Provide guidance and training to junior staff.

Work Experience

Experience liaising with governmental authorities, international institutions, UN agencies, and NGOs. Experience working with relief programs through government, international organizations, NGOs, or civil society. Experience in communication, coordination, meeting facilitation, and community outreach for emergency activities is advantageous.

Skills

In-depth knowledge of migration-related subject areas. Knowledge of UN and bilateral donor programming. Familiarity with financial rules and regulations. Understanding of International Public Sector Accounting Standards (IPSAS).

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