Supply Chain Associate

Organizational Context

The International Organization for Migration (IOM) is the UN Migration Agency, established in 1951. With 174 member states, it promotes humane and orderly migration, assisting with operational challenges, advancing understanding of migration issues, encouraging development, and upholding migrant well-being. This role supports the IOM Libya Mission's supply chain activities.

Job Purpose

This role provides essential support for the IOM Libya Mission's supply chain activities, operating under the direct supervision of the Supply Chain Officer and overall guidance of the Head of Supply Chain unit. The position requires close collaboration with various project managers to ensure the effective implementation of procurement and logistical operations. The core purpose is to contribute to the mission's ability to meet operational challenges related to migration and mobility by ensuring timely and efficient procurement and delivery of goods and services. This role is crucial for upholding the human dignity and well-being of migrants and mobile populations by facilitating the necessary resources for IOM's programs.

Responsibilities

Assist in planning and implementing procurement and logistical needs for humanitarian activities. Maintain systems for procurement, supply, contracting, documentation, and asset control. Consolidate office procurement requirements to optimize purchasing power and analyze procurement requests. Ensure Purchase Requisitions are properly approved and funds are available. Identify and evaluate vendors based on performance, quality, and value. Solicit bids, select vendors, and update vendor databases. Manage the bidding process, considering value, quality, and terms. Accurately post Purchase Requisitions and Orders in PRISM. Track approvals for various documents, including invoices and asset disposal forms. Follow up on Purchase Order status and communicate delivery timelines. Verify received goods/works/services against POs/Contracts. Register newly procured assets and manage asset disposal procedures. Prepare property lease contracts and rental agreements. Maintain and update the archiving system.

Work Experience

A minimum of two years of progressively responsible professional experience in procurement, administrative services, or a related area is required. Experience in procurement or contract management within the UN system or an international organization is desirable. Experience with ERP systems for purchasing/supply chain and professional certification (e.g., CIPS) are also desirable.

Skills

Proficiency in SAP and MS Office (Word, Excel). Excellent organizational skills, with the ability to manage multiple tasks under time constraints and maintain accuracy. Strong teamwork abilities, capable of working effectively with diverse colleagues across different organizational levels and cultural backgrounds. Ability to meet deadlines and perform under pressure.

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