Senior Human Resources Assistant-G6

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related agency leading efforts in migration management. It collaborates with governments and partners to promote humane and orderly migration, protect migrants, and facilitate regular pathways. The organization fosters an inclusive and supportive workplace to maximize the potential of migration and strengthen support for people on the move.

Job Purpose

This role supports the Human Resources Officer in Pakistan under the Chief of Mission and Head of Resources Management. The position is accountable for executing various human resources functions, ensuring efficient and accurate HR operations. The incumbent will collaborate with relevant units at Headquarters and Administrative Centres to support the overall HR mandate of the organization. This includes managing recruitment processes, pre-employment activities, HR system data, attendance, leave administration, and personnel actions, contributing to the smooth functioning of the HR department and supporting staff well-being and compliance.

Responsibilities

The Senior Human Resources Assistant will manage recruitment processes, including guidance to hiring managers, drafting vacancy notices, screening applications, and participating in interviews. Responsibilities include coordinating pre-employment activities like onboarding documentation, medical exams, and induction sessions. The role involves performing HR system tasks, ensuring data accuracy, maintaining personnel records, and generating reports. Additionally, the assistant will monitor attendance and leave administration, prepare documentation for various HR actions (separation, classification, promotion), and coordinate with regional offices and headquarters. They will also manage HR document archiving, monitor performance evaluation compliance, and coordinate HR events and training activities. Providing information to staff on entitlements and assisting in resolving HR cases are also key duties, along with guiding junior staff and participating in inter-agency HR working groups.

Work Experience

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required. Previous experience with SAP is a distinct advantage. Experience in organizing paperwork methodically, attention to detail, discretion, and a client-oriented approach are important. Prior work experience in international humanitarian organizations or similar institutions in a multicultural setting is also advantageous.

Skills

Ability to operate under stressful conditions while maintaining a collegial team environment. Takes responsibility and manages constructive criticism. Works effectively with clients and stakeholders. Promotes continuous learning and communicates clearly. Takes initiative and drives performance. Plans work, anticipates risks, and sets goals. Displays mastery of subject matter. Contributes to a collegial team environment. Incorporates gender-related needs and promotes equal participation. Displays awareness of technological solutions. Effectively coordinates actions with colleagues and partners.

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