Finance Associate (multiple Duty Stations)

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-affiliated agency dedicated to promoting humane and orderly migration. It collaborates with governmental, intergovernmental, and non-governmental partners to save lives, protect displaced persons, find solutions for population displacement, and facilitate regular migration pathways. IOM fosters a respectful, inclusive, and supportive work environment to maximize the potential of migration and enhance support for displaced individuals.

Job Purpose

The Finance Associate, reporting to the Finance Officer and under the overall supervision of the Head of Resources Management, will be responsible for supporting financial resource management. This role involves ensuring the monitoring and control of assets, reserves, funds, and supplies in compliance with IOM's rules and regulations. The position contributes to the preparation of annual budget proposals and revisions, including estimating costs for personnel, rent, equipment, supplies, and other operational expenses. The Finance Associate plays a key role in maintaining accurate financial records, processing payments, and supporting financial operations to ensure efficient and compliant resource management within the organization.

Responsibilities

Support financial resource management by monitoring and controlling assets, reserves, funds, and supplies according to IOM regulations. Assist in preparing annual budget proposals and revisions, estimating costs for personnel, rent, office supplies, and other operational expenses. Extract and input data into financial and accounting systems. Provide support on accounting, budgeting, and financial management matters. Participate in payroll preparation by conducting monthly validity checks. Review all payment types, from purchases to vendor requests, ensuring proper authorization and complete supporting documentation. Create new vendor accounts in the organization's financial system. Verify vendor payment requests for accuracy and compliance with IOM financial policies. Examine payment requests against supporting documents to confirm authorization and delivery of goods or services. Contribute to the preparation of budgets, accounting, financial, and statistical reports. Provide administrative support to staff for travel, expense claims, and document retrieval. Ensure systematic filing of all accounted payments and accounting documents. Manage the office petty cash fund. Perform any other related tasks as assigned.

Work Experience

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and methodical document management abilities. Experience in international humanitarian organizations, NGOs, or government institutions in a multicultural setting is an asset. Basic knowledge of International Public Sector Accounting Standards (IPSAS) is desirable.

Skills

Strong knowledge of accounting principles, financial management, and budgeting. Good understanding of IOM financial rules, policies, and procedures. Analytical, organizational, and problem-solving skills. Excellent attention to detail, ensuring accuracy, confidentiality, and data integrity. Good communication and interpersonal skills for effective work in multicultural environments.

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