Senior Finance Associate (multiple Duty Stations)

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related organization and the leading UN agency in the field of migration. IOM promotes humane and orderly migration for the benefit of all, working with governmental, intergovernmental, and non-governmental partners. The organization saves lives, protects people on the move, and provides solutions to population displacement, facilitating regular migration pathways while offering services and advice to governments and migrants.

Job Purpose

The Senior Finance Associate will support the Head of Resources Management and the Finance Officer in managing the financial resources of the organization. This role is crucial for ensuring the accurate and compliant handling of financial assets, reserves, funds, and supplies, adhering strictly to IOM's rules and regulations. The position provides essential technical guidance and support to project managers and mission leadership on financial and administrative matters. A key aspect of the role involves contributing to the preparation of annual budgets and revisions, meticulously estimating costs for personnel, operational expenses, and supplies. The Senior Finance Associate's work directly contributes to maintaining financial integrity, supporting decision-making through timely financial information, and ensuring the efficient operation of financial processes within the mission.

Responsibilities

The Senior Finance Associate is responsible for providing procedural guidance and supervising, mentoring, and training finance support staff. This includes managing financial resources by monitoring and controlling assets, reserves, funds, and supplies in accordance with IOM regulations. The role involves offering specialized technical support to project managers and mission leadership on financial and administrative issues. Key duties include assisting in the preparation of annual budgets and revisions, estimating various operational costs, and ensuring compliance with IOM financial policies. The associate will consolidate financial data, contribute to financial statements, monitor expenditures against approved budgets, and provide regular financial information for decision-making. Responsibilities also extend to managing bank reconciliations, processing payroll with validity checks, ensuring payments are properly authorized and supported, and reviewing vendor accounts. Additionally, the role supports audit responses and the implementation of audit recommendations, contributes to financial reporting, and performs other related tasks as assigned.

Work Experience

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required. Excellent organizational skills and the ability to manage documentation methodically are essential. Experience within international humanitarian organizations, NGOs, or governmental institutions in a multicultural environment is an asset. A good understanding of financial management, accounting principles, budgeting, and financial reporting is necessary.

Skills

Financial management, accounting principles, budgeting, financial reporting, IOM financial rules and regulations, IPSAS, analytical skills, organizational skills, problem-solving, Microsoft Excel proficiency, attention to detail, accuracy, confidentiality, integrity of financial data, communication skills, interpersonal skills, ability to work in a multicultural environment.

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