EOI Mobility: Resources Management Officer (P) (internal Applicants Only)

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related organization dedicated to promoting humane and orderly migration. It operates globally, saving lives, protecting people on the move, and facilitating regular migration pathways. This role is based in Colombo, Sri Lanka, and reports to the Chief of Mission, working in coordination with regional and headquarters departments.

Job Purpose

The Resources Management Officer is responsible for supervising and managing the budgetary, financial, Human Resources, and administrative functions for the IOM Colombo Country Office and any sub-offices. This role ensures the efficient and compliant operation of these critical administrative areas, providing essential support to staff. The position requires close coordination with various IOM departments at the country, regional, and headquarters levels, as well as the Global Shared Services Centre. The officer plays a key role in maintaining financial integrity, overseeing HR processes, and ensuring the smooth functioning of administrative services to support IOM's mission in Sri Lanka.

Responsibilities

Oversee and monitor financial management, including expenditure and accountability, and conduct financial analysis of country office activities. Manage treasury functions by forecasting cash flows, monitoring fund disbursements, and ensuring compliance with donor agreements. Prepare program and budget reports, review monthly accounts, and analyze budget variances to prevent project deficits. Assist in budget preparation for new projects and provide technical support to project managers on IOM's administrative, financial, and HR policies. Maintain internal controls to safeguard assets and prevent fraud. Review payroll against budgets and ensure correct allocation of salaries. Recommend improvements to administrative systems and procedures for efficiency. Manage the HR function, including recruitment and personnel administration, ensuring compliance with HR policies. Oversee supply chain services, vehicle fleet, and premises maintenance. Liaise with legal and procurement units for agreement reviews and ensure adherence to IOM procedures. Supervise ICT staff and train local staff on administrative and financial procedures. Participate in UN operational meetings and may serve as Officer-in-Charge in the absence of the Chief of Mission.

Work Experience

Requires international experience in Financial and Human Resources Management. Field experience, including coordination with international institutions, is necessary. Experience in developing and implementing administrative control procedures, coordinating external audits, and utilizing corporate IT systems and software is also required.

Skills

Knowledge of IOM/UN finance, Supply Chain, and HR procedures. Advanced Microsoft Office skills, particularly Excel. Familiarity with International Public Sector Accounting Standards (IPSAS). Oracle knowledge is highly desirable.

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