Human Resources Associate

Organizational Context

Established in 1951, the International Organization for Migration (IOM) is a UN-related agency focused on promoting humane and orderly migration. The HR Associate role supports the Human Resources functions within the Regional Office in Dakar, Senegal, reporting directly to the Human Resources Business Partner. This position contributes to IOM's mission by ensuring efficient HR operations.

Job Purpose

The Human Resources Associate plays a crucial role in supporting the Human Resource functions within IOM's Regional Office in Dakar. Under the direct supervision of the Human Resources Business Partner, this role ensures that HR operations are conducted in accordance with IOM's regulations and procedures. The purpose is to provide comprehensive administrative and operational support to facilitate effective recruitment, onboarding, personnel management, and compliance. By managing HR processes efficiently, the associate contributes to a supportive and productive work environment, enabling IOM to better support people on the move and achieve its organizational objectives related to migration.

Responsibilities

The HR Associate is responsible for assisting in the coordination of recruitment processes, including vacancy posting, screening, and interview support. They manage pre-employment activities, such as preparing documentation for entry on duty, coordinating medical exams, and facilitating induction sessions. The role involves performing and maintaining data in the organizational HR system, ensuring accuracy and consistency for personnel actions and entitlements. Additionally, the associate acts as a Timekeeper, managing leave records and generating reports. They prepare documentation for various HR actions like separations and promotions, and maintain systematic archiving of HR documents. Compliance with performance evaluation processes is monitored, and HR events and training activities are organized. The associate also provides information to staff on entitlements and responsibilities, and assists in resolving HR-related issues.

Work Experience

Required experience includes proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Previous experience with SAP is a distinct advantage. Candidates should possess attention to detail, methodical organizational skills, discretion, and a client-oriented approach. Prior work experience with international humanitarian organizations or in a multi-cultural setting is considered an advantage.

Skills

Microsoft Office Suite proficiency, attention to detail, organizational skills, discretion, client-orientation, willingness to learn, HR system data management, recruitment process support, personnel administration, timekeeping, record keeping, compliance monitoring, event organization.

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