Finance And Administrative Assistant

Organizational Context

The International Organization for Migration (IOM) is a leading inter-governmental organization established in 1951, dedicated to promoting humane and orderly migration. It collaborates with governmental, intergovernmental, and non-governmental partners, providing services and advice to governments and migrants. This role is situated within the Sub-Office Banteay Meanchey, Cambodia, reporting to the Head of Resource Management.

Job Purpose

The Finance and Administrative Assistant in Banteay Meanchey, Cambodia, plays a crucial role in managing the resource management functions for the sub-office. Under the supervision of the Head of Resource Management and the Finance Officer, this position is accountable for ensuring the smooth operation of financial and administrative processes. The role contributes to IOM's mission by supporting efficient service delivery and upholding organizational standards in migration management. This position is on a Special Short-Term Contract for 9 months.

Responsibilities

The Finance and Administrative Assistant is responsible for processing and verifying payments, ensuring all supporting documents are in order and authorizations are obtained. This includes reviewing purchase and payment requests, verifying claims against documentation, and preparing necessary receipt and journal vouchers. The role also involves assisting in the preparation of financial reports, providing administrative and logistical support for meetings and events, and managing the office's petty cash. Additionally, the assistant will handle incoming mail and correspondence, initiate administrative tasks in relevant systems, and perform other related duties as required to support the sub-office's operations.

Work Experience

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience with ORACLE is advantageous. The role requires attention to detail, methodical organization skills, discretion, and a client-oriented approach. Prior experience in a similar role within international humanitarian organizations or governmental institutions in a multicultural setting is also beneficial.

Skills

Knowledge of financial rules and regulations, International Public Sector Accounting Standards (IPSAS), and UN/bilateral donor programming. Familiarity with migration-related subject areas is also noted. Proficiency in Microsoft Office Suite is required.

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