Fleet Assistant

Organizational Context

The International Organization for Migration (IOM) in the Central African Republic seeks a Fleet Assistant in Bangui. This role operates under the overall supervision of the Head of Resource Management and direct supervision of the Supply Chain Officer. The position is crucial for providing efficient and effective support to the mission's transport activities, ensuring compliance with IOM's procedures and regulations.

Job Purpose

The Fleet Assistant's primary purpose is to ensure the efficient and effective operation of the mission's vehicle fleet in the Central African Republic. This involves providing comprehensive support for all transport activities, adhering strictly to IOM's established procedures, rules, and regulations. The role contributes to the smooth functioning of logistical operations by managing vehicle movements, maintenance, documentation, and fuel supply. By ensuring vehicles are well-maintained, properly documented, and utilized efficiently, the Fleet Assistant directly supports the mission's ability to achieve its objectives in a challenging environment. This position plays a key role in maintaining the operational readiness and compliance of the entire vehicle fleet.

Responsibilities

The Fleet Assistant is responsible for coordinating all mission vehicle movements in the Central African Republic, preparing daily movement schedules in collaboration with program managers and unit heads. Key duties include managing vehicle registration and licensing, ensuring all documentation remains current. The role involves monitoring the logbook system, verifying data accuracy, and overseeing vehicle maintenance and fuel supply, including weekly checks and weekend/monthly refueling. The assistant will manage and analyze vehicle consumption data, maintain vehicle records, and ensure all vehicles are kept clean and in good working order. Responsibilities also extend to reporting transport issues, verifying driver's licenses, facilitating accident reporting, managing the fleet section's petty cash, and assisting the Senior Fleet Assistant in driver supervision. Archiving vehicle-related documents such as insurance, registration, repair orders, and invoices is also a core function.

Work Experience

Required experience includes procurement and logistics, supplier/service provider relations, and asset management processes. Experience working with IOM or UN procurement and logistics rules and procedures is an advantage, as is prior experience within an international organization.

Skills

Proficiency in automobile mechanics, a valid driver's license, and strong Microsoft Office skills (Excel, Word) are essential. The role requires the ability to work effectively in a team, manage stressful situations, adapt to challenging environments, and meet deadlines under pressure.

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