VN 072/ 2026 HR Associate

Organizational Context

The International Organization for Migration (IOM) seeks an HR Associate (Position Management) in Manila, Philippines. This role, reporting to the Senior and National HR Officers, is crucial for maintaining the global organizational structure within the Enterprise Resource Planning (ERP) system. The position holder will manage Position Descriptions (PDs) for Professional staff worldwide and GS staff in Switzerland/Valencia, ensuring data accuracy and producing essential reports.

Job Purpose

The HR Associate (Position Management) plays a vital role in supporting the IOM's global human resources operations by ensuring the accuracy and integrity of its organizational structure and position data within the ERP system. This involves assisting with the creation and maintenance of positions for various staff categories worldwide, aligning them with reporting lines and functional responsibilities. The role is responsible for managing and updating Position Descriptions (PDs) for Professional staff globally and General Service staff in Switzerland and Valencia. By acting as the custodian of these PDs and producing relevant reports, the HR Associate contributes to efficient HR administration, supports organizational reviews, and ensures compliance with IOM's structural and classification policies, thereby facilitating smooth HR processes and informed decision-making.

Responsibilities

Key responsibilities include assisting in the creation and maintenance of new positions for Professional staff worldwide, as well as General Service staff, interns, and consultants in Switzerland and Valencia. The role supports updates to the organizational structure, including new Organizational Units and duty stations, and liaises with internal units to ensure data accuracy. The HR Associate will support various Position/Organizational Management actions, such as establishing, updating, and abolishing positions during structural reviews or reclassification exercises. They will also provide input for position management workflows, assist in processing in-grade and exceptional transfers, and maintain an inventory of PDs for Professional and Geneva-based GS staff. Gathering missing PDs, supporting their updates, and providing PDs for audits and investigations are also key duties. The role involves maintaining information on core positions, responding to routine inquiries, collecting data for reports, and updating electronic archiving systems. Assistance with ongoing ODMCU projects and other assigned duties are also expected.

Work Experience

Required experience includes human resources, personnel administration, organizational management support, and records management. Candidates should have experience maintaining HR records, organizational structure data, and position-related information within HR systems. Experience supporting HR processes through document preparation, workflow follow-up, and stakeholder coordination is essential. Proficiency in preparing reports and administrative documentation using standard office applications is also necessary. Prior experience in a multicultural setting within international humanitarian organizations or government institutions is advantageous.

Skills

Key skills include strong organizational abilities for maintaining accurate records and managing multiple tasks. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with HR information systems are essential. The ability to follow procedures accurately and with attention to detail is required. Good communication and interpersonal skills are necessary for responding to inquiries and collaborating effectively with colleagues across different units and offices.

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