VN 062/2026 Supply Chain Associate

Organizational Context

The International Organization for Migration (IOM) Manila Supply Chain Unit (MSCU) provides essential procurement support to IOM missions globally and the Global Shared Service Centre (GSSC). This role operates under the Head of MSCU and the National Supply Chain Officer, contributing to the efficiency of worldwide operations.

Job Purpose

The Supply Chain Associate plays a crucial role in providing comprehensive procurement support to IOM missions worldwide and the Global Shared Service Centre. This position is integral to ensuring the timely and efficient acquisition of goods and services necessary for IOM's operational mandates. By managing procurement actions, preparing documentation, and liaising with vendors and internal stakeholders, the associate directly contributes to the smooth functioning of IOM's global operations and the effective delivery of its programs.

Responsibilities

The role involves planning and executing procurement actions for assigned projects, including reviewing requests, preparing tender documents, and posting solicitations. Responsibilities include compiling and presenting procurement data for reporting and monitoring, expediting technical evaluations, and analyzing offers to secure the best terms and lowest costs. The associate will draft and issue contracts, purchase orders, and amendments, manage post-award financial aspects, and resolve issues related to delivered goods or services. Maintaining procurement databases, tracking contractual agreements, and identifying new vendors are key duties. Additionally, the role serves as a liaison for procurement and ERP-related issues, supports the development of procurement guidelines, and assists with emergency procurement coordination.

Work Experience

Professional experience in procurement, administrative services, or a related area is required. Experience with an ERP system for purchasing or supply chain functions is desirable. Proficiency in SAP and MS Office applications (Word, Excel) is expected, with knowledge of PowerPoint and Visio being beneficial.

Skills

Excellent organizational skills with the ability to manage multiple tasks accurately and efficiently under time constraints. Strong team player capable of working effectively with diverse individuals and groups within and outside the organization across various cultures and professional backgrounds.

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