Project Associate (avrr)

Organizational Context

Established in 1951, IOM is the leading UN agency for migration, promoting humane and orderly migration globally. It collaborates with governments and partners to save lives, protect migrants, and facilitate regular migration pathways. The organization is committed to a respectful, inclusive, and supportive workplace, aiming to maximize the potential of migration and enhance support for people on the move.

Job Purpose

The Project Associate (AVRR) will provide administrative coordination for all operations within the AVRR project framework in Malta. This role supports the Chief of Mission for Italy and Malta, working under the direct supervision of the Officer in Charge and in close coordination with the Resource Management Office. The incumbent will liaise with the Protection and Outreach teams to ensure effective project implementation. Key functions include assisting in activity implementation, monitoring progress, managing project documentation, and facilitating communication with various stakeholders to achieve project objectives and ensure compliance with internal and donor requirements.

Responsibilities

Assist in the implementation and monitoring of AVRR project activities, escalating issues as needed. Retrieve, compile, summarize, and analyze project-specific data. Monitor project budgets, verify fund availability, and obtain necessary approvals. Serve as the administrative focal point, liaising with diverse units and external parties to process administrative actions. Draft status reports, correspondence, and project documentation, including briefing notes and statistical tables. Maintain contact with partners and donors to support activity implementation and ensure compliance. Respond to information requests, maintain project files, and organize meetings and training sessions. Participate in meetings and conferences, assisting in coordinating implementation activities with local authorities, UN agencies, and other stakeholders. Monitor implementing partners and report non-compliance. Provide guidance and training to other project staff, and perform other related duties as assigned.

Work Experience

Experience liaising with governmental authorities, international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, IDPs, and victims of trafficking. Prior experience in a multicultural setting with international humanitarian organizations or government institutions is advantageous.

Skills

Knowledge of migration-related areas. Familiarity with the migration context in Malta and movement-related operations. Strong administrative and coordination skills. Ability to compile, analyze, and present data. Experience in budget monitoring and reporting. Excellent communication and interpersonal skills.

Explore related opportunities