Senior Finance Associate (reporting & Budgeting)

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a leading UN agency dedicated to promoting humane and orderly migration. It collaborates with governments and partners to save lives, protect people on the move, and facilitate pathways for regular migration. This role supports resource management functions within the IOM Country Office and Special Liaison Office in Addis Ababa, Ethiopia, reporting to the Head of Resources Management.

Job Purpose

This role is crucial for supporting the effective management of financial resources within the IOM Country Office and Special Liaison Office in Addis Ababa, Ethiopia. The Senior Finance Associate will provide essential assistance in financial operations, including monitoring and controlling assets, managing funds, and ensuring compliance with IOM's financial rules and regulations. The position contributes to the overall efficiency of resource management by providing specialized advice to Project Managers and leadership, assisting in budget preparation and revisions, and ensuring accurate financial reporting. This support is vital for informed financial decision-making and the successful implementation of IOM's mission in Ethiopia, ensuring that financial activities align with organizational objectives and operational needs.

Responsibilities

The Senior Finance Associate is responsible for providing procedural guidance and training to finance support staff. Key duties include managing financial resources by monitoring and controlling assets, reserves, and funds in accordance with IOM regulations. The role involves offering specialized advice on financial and administrative matters to Project Managers and office leadership. A significant responsibility is assisting in the preparation and revision of annual budgets, including estimating costs for staff, operations, and contracts. The associate will monitor compliance with financial policies, consolidate data into financial statements, and track expenditures against authorized levels. Responsibilities also include assisting with bank and vendor reconciliations, managing payroll, verifying disbursements, responding to audit queries, and preparing various financial reports as required.

Work Experience

Required experience includes proficiency in Excel (financial modelling, pivot tables, formulas, VLOOKUPs), Word, PowerPoint, Oracle, and Outlook. Prior experience with SAP/Oracle is advantageous. Knowledge of financial accounting principles, budget preparation, vendor reconciliation, and bank account reconciliation is essential. Experience in international humanitarian organizations or governmental institutions in a multicultural setting is also beneficial.

Skills

Ability to accurately review financial documents and transactions. Professional handling of sensitive financial information with confidentiality. Effective work in multicultural environments. Strong attention to detail and organizational skills. Discreet, client-oriented, patient, and willing to learn. Clear written and verbal communication for explaining financial matters. Ability to consolidate data into financial statements and prepare reports. Capacity to guide and train junior finance staff.

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