VN 052/2026 Payroll Administrator

Organizational Context

The International Organization for Migration (IOM) seeks a Payroll Administrator in Manila, Philippines. This role operates under the Payroll Manager and National Payroll Officer, supporting the unit in processing payroll for locally recruited staff globally. The position is crucial for ensuring timely and accurate payroll operations worldwide.

Job Purpose

The Payroll Administrator will provide essential support to the payroll unit, ensuring the timely and accurate processing of payroll for IOM's locally recruited staff across all its global operations. This involves meticulous data entry, validation of calculations, and adherence to financial rules and administrative issuances. The role contributes directly to the financial well-being of staff by ensuring their compensation is processed correctly and on schedule. It also plays a key part in maintaining accurate financial records and supporting the unit's overall efficiency in managing complex payroll operations.

Responsibilities

Key responsibilities include verifying the accuracy and validity of payroll input calculations and coding against staff and financial rules. The role involves inputting and verifying payments, deductions, and banking details into the ERP payroll module. It requires proactive follow-up with offices for necessary adjustments and corrections before payroll runs. The administrator will generate relevant payroll reports, liaise with focal points on payroll matters, and update projectization percentages, reconciling discrepancies. Additionally, the role involves updating statistical reports, checking electronic data outputs, and taking corrective actions for errors. Monthly reconciliation of accounts, monitoring open items, and ensuring recovery of amounts due to the organization are also critical. The position requires close collaboration with colleagues to address staff salary queries and issues, preparing calculations, and proposing actions to supervisors. Staying updated on HR policies related to benefits and allowances and ensuring proper electronic filing are also key duties.

Work Experience

Experience in direct payroll functions, preferably within a corporate payroll operation, is required. Knowledge of banking and accounting systems, generally accepted accounting principles, and business risk controls is essential. Experience with SAP HR and payroll systems is considered an advantage.

Skills

Thorough working knowledge of payroll systems, procedures, salary calculations, and accounting processes. High level of computer literacy. IT-ERP (Enterprise Resource Planning) functional knowledge is an advantage.

Explore related opportunities