Senior Finance And Admin Associate

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related organization dedicated to promoting humane and orderly migration. As the leading UN agency in migration, IOM collaborates with governmental, intergovernmental, and non-governmental partners, providing services and advice. This role operates within the finance unit, under the supervision of the Senior Resource Management Officer and Resources Manager Officer.

Job Purpose

The Senior Finance and Admin Associate will assist in planning, leading, organizing, and coordinating the activities of the finance unit. This includes supervising finance staff, verifying accounts payable, processing funds requests, releasing payments, and reconciling accounts. The role is crucial for ensuring the efficient and compliant management of financial resources, supporting informed decision-making, and contributing to the overall operational planning and execution of IOM's mission. The position aims to maintain high standards of financial administration and support the organization's objectives in promoting orderly migration.

Responsibilities

Supervise and provide guidance to finance and administrative staff, ensuring adherence to IOM rules and procedures. Manage and monitor financial resources, including assets and funds, ensuring compliance with regulations and donor requirements. Provide specialized financial and administrative technical support to management for informed decision-making. Assist in the preparation, monitoring, and revision of project and office budgets. Monitor compliance with financial policies, identify risks, and report irregularities. Consolidate financial data into reports, monitor expenditures against budgets, and perform financial analyses. Ensure disbursements and payments are properly authorized and documented. Review vendor accounts and claims for accuracy and compliance. Assist with bank account management and regular reconciliations. Support internal and external audits and follow up on recommendations. Coordinate administrative actions (finance, procurement, HR, contracts, logistics, travel) through IOM systems. Manage correspondence, documentation, and organize high-level meetings. Establish and maintain administrative and financial tracking systems to monitor workflow and adapt to operational needs.

Work Experience

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Experience in attention to detail and methodical organization of paperwork. Good operational, organizational, and communication skills. Prior work experience with international humanitarian organizations or in a multi-cultural setting is advantageous. Experience supporting disaster risk reduction, response, or emergency environments is also an advantage.

Skills

Strong administrative, organizational, and coordination skills. Ability to manage multiple priorities and meet deadlines. Good knowledge of procurement and finance support procedures. Ability to draft, format, and proofread documents accurately. Strong communication and interpersonal skills. Basic understanding of disaster risk reduction and climate-related human mobility. Capacity to work effectively with diverse teams. Familiarity with IOM administrative systems (e.g., WAVE, e-procurement) is an advantage.

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