Project Assistant

Organizational Context

Established in 1951, the International Organization for Migration (IOM) is a UN-related organization dedicated to promoting humane and orderly migration. As the leading UN agency in migration, IOM collaborates with governmental, intergovernmental, and non-governmental partners, providing essential services and advice to governments and migrants globally.

Job Purpose

The Project Assistant role is crucial for supporting the implementation and monitoring of IOM's migration-related projects. This position contributes to the organization's mandate of promoting humane and orderly migration by assisting in the retrieval, compilation, and summarization of project data. The role involves significant administrative and logistical support, ensuring smooth project execution, budget monitoring, and effective communication with various stakeholders. By managing documentation, organizing meetings, and responding to inquiries, the Project Assistant directly facilitates the efficient delivery of project activities and supports IOM's mission to assist governments and migrants.

Responsibilities

Key responsibilities include assisting in the implementation and monitoring of project activities, retrieving, compiling, and summarizing project-related information and data. The role involves monitoring project budgets, verifying fund availability, and obtaining necessary approvals. The Project Assistant will provide administrative coordination for project implementation, liaising with internal units and external parties to process requests and follow up on actions. Duties also include drafting status reports, identifying delivery shortfalls, and preparing correspondence, reports, and other documentation. Organizing meetings, workshops, and training sessions, responding to general inquiries, and maintaining project files are also core functions. The position requires performing other related duties as assigned to ensure project success.

Work Experience

Experience is required in liaising with governmental authorities, national/international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is also necessary. Prior experience in international humanitarian organizations or governmental/non-governmental institutions within a multicultural setting is advantageous.

Skills

Knowledge of migration and mobility policy frameworks; multi-stakeholder coordination in international projects; project cycle management and monitoring; and administrative and financial procedures in international organizations, including procurement and contracts.

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