Human Resources Associate

Organizational Context

The International Organization for Migration (IOM), a UN-related organization since 1951, promotes humane and orderly migration. It collaborates with governments and partners, offering services and advice. This role provides administrative and operational support to the Human Resources functions within the ICT Department, reporting to the Human Resources Officer and Chief Information Officer.

Job Purpose

The Human Resources Associate will provide comprehensive administrative and operational support across all Human Resources functions for the ICT Department. This role is crucial in ensuring the smooth functioning of HR processes, contributing to the department's operational efficiency and supporting staff well-being. By managing recruitment, pre-employment activities, contract administration, and HR data, the associate directly impacts the department's ability to achieve its objectives. The position also involves direct interaction with staff, providing essential information and support, thereby fostering a positive and productive work environment within IOM's mission to promote humane migration.

Responsibilities

Key responsibilities include coordinating recruitment processes, such as drafting vacancy notices, screening applications, scheduling interviews, and preparing job offers. The role involves managing pre-employment activities, including documentation, medical exams, and induction sessions. The associate will monitor staff contracts and extensions, liaising with relevant departments for timely processing and supporting consultant contract management. Maintaining the HR system with accurate data, preparing monthly HR statistics, and generating reports on personnel matters are also core duties. Additionally, the role requires providing information to staff on entitlements, supporting onboarding and offboarding processes, and maintaining systematic archiving of HR documents.

Work Experience

Experience in a fast-paced, high-volume operational environment is essential. Demonstrated organizational skills, proficiency in Microsoft Office, and attention to detail are necessary. Experience with international organizations or in a multicultural setting is advantageous.

Skills

Proficiency in administrative and HR processes, strong verbal and written communication, and proven organizational skills are required. The ability to prepare reports, coordinate activities, and maintain accurate records is also important. Fluency in English is mandatory; working knowledge of French or Spanish is an advantage.

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