Supply Chain Assistant (logistics Support)

Organizational Context

The International Organization for Migration (IOM), a UN agency established in 1951, promotes humane and orderly migration. It collaborates with governmental, intergovernmental, and non-governmental partners to provide services and advice. This role supports IOM's mission by ensuring efficient migration management and humanitarian assistance, contributing to the organization's operational effectiveness.

Job Purpose

The Supply Chain Assistant (Logistics Support) plays a crucial role in ensuring the smooth operation of IOM's activities in Caracas, Venezuela. This position is responsible for providing essential administrative and logistical support, contributing directly to the organization's ability to deliver services and humanitarian assistance to migrants. By managing inventory, assisting with procurement, coordinating transportation, and maintaining records, the role ensures that resources are available and utilized efficiently. This support is vital for the successful implementation of IOM's mandate in the region, facilitating orderly migration and addressing the needs of displaced persons and other vulnerable groups.

Responsibilities

The Supply Chain Assistant will perform clerical tasks to support unit activities, including drafting correspondence and maintaining records. Key duties involve managing office fixed assets inventory, assisting with labeling, coding, and tracking assets, and providing information on asset status. The role includes assisting with periodic physical counts and reconciling records, as well as maintaining unit files and databases. Responsibilities also extend to monitoring stock levels of consumables, conducting price checks, and gathering supplier information. Furthermore, the assistant will support transportation coordination, verify logbooks, monitor fuel consumption, and assist with external activities and contractor-related clerical support. Routine checks of office premises and driving official vehicles may also be required.

Work Experience

Required experience includes administrative, clerical, or office support functions, maintaining records for inventory, assets, or supplies, and asset labeling, coding, and tracking. Experience in procurement, logistics, working with vendors, and asset management processes is also necessary. Experience with IOM/UN Procurement and Logistics Rules and Procedures, and working in an international organization, are considered advantageous.

Skills

Proficiency in computer literacy is essential. The role requires the ability to work effectively with national and international institutions and to prepare clear, concise reports. Good communication skills are necessary, along with the ability to identify resource requirements and report them. Fluency in Spanish (oral and written) is mandatory.

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