Supply Chain Assistant

Organizational Context

The International Organization for Migration (IOM) in Tunisia seeks a Supply Chain Assistant based in Zarzis. This role operates under the Head of Resource Management Unit and the Head of Sub-Office, responsible for executing procurement and logistics functions in strict adherence to IOM's established regulations, rules, and procedures.

Job Purpose

The Supply Chain Assistant is responsible for the effective execution of procurement and logistics functions within IOM Tunisia, ensuring compliance with organizational regulations and procedures. This role supports the procurement of goods and services, manages vendor relationships, and maintains accurate records of all transactions. The assistant will contribute to the smooth operation of IOM's activities by ensuring timely and efficient supply chain management, from requisition to delivery and payment. This includes assisting with tender processes, maintaining documentation, tracking deliveries, and supporting inventory management. The position plays a crucial part in the overall efficiency and effectiveness of IOM's operational support in Tunisia, ensuring resources are managed responsibly and in line with IOM's mandate.

Responsibilities

The Supply Chain Assistant will manage incoming procurement and supply requisitions, verifying endorsements before proceeding. Responsibilities include soliciting offers, preparing bid analyses, and assisting in the preparation of tender documents for works, services, and goods. The role involves maintaining comprehensive documentation throughout the procurement process, including Purchase Requisition Forms, Bid Analysis Summaries, Purchase Orders, and Delivery Receipts. The assistant will follow up with suppliers to ensure timely delivery, coordinate with receiving units, and obtain necessary delivery confirmations. Additionally, the role includes reviewing vendor invoices for compliance, preparing payment requests, and tracking supplier payments. The assistant will also assist in drafting and tracking contracts, updating procurement data in PRISM, recording purchased assets, and performing physical inventory verifications. Further duties include monitoring office stock needs, providing logistical support for field activities, managing utility vendor invoices, maintaining a filing system for procurement documents, and monitoring contracted vendors for services like cleaning and utilities.

Work Experience

Requires hands-on experience in international procurement and experience within a busy logistics unit. Previous experience with UN agencies, international organizations, or NGOs is considered an advantage.

Skills

Proficiency in computer applications, particularly MS Word, Excel, Outlook, and Access. Must be mature, detail-oriented, and capable of working independently under stressful conditions and tight deadlines. Demonstrated ability to maintain integrity in assigned responsibilities.

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