DK - Finance Associate

Organizational Context

The International Organization for Migration (IOM), established in 1951, is a UN-related agency focused on promoting humane and orderly migration. As the leading UN agency in migration, IOM collaborates with governmental and non-governmental partners, providing services and advice to governments and migrants. This Finance Associate role supports the financial and administrative functions of the IOM Country Office in Copenhagen, Denmark, operating under the Chief of Mission and Resources Management Officer.

Job Purpose

The Finance Associate plays a crucial role in supporting the financial and administrative operations of the IOM Country Office in Copenhagen. This position is integral to ensuring the efficient use of financial resources and adherence to IOM's financial regulations and procedures. The incumbent will assist in managing financial resources, monitoring budgets, processing payments, and maintaining financial records. By providing essential financial support, the role contributes to the overall effectiveness and smooth functioning of the Country Office, enabling IOM to continue its mission of promoting humane and orderly migration. The position requires close coordination with various internal units and adherence to established financial standards.

Responsibilities

The Finance Associate is responsible for assisting in the management of financial resources, including monitoring and controlling assets, reserves, and funds in compliance with IOM regulations. This includes supporting the preparation of annual budget submissions and revisions, and accurately inputting financial data into accounting systems. The role involves verifying payments and vendor claims for accuracy and adherence to IOM policies, creating new vendor accounts, and performing claim verifications against supporting documentation. Additionally, the Finance Associate assists in preparing financial reports, provides support for staff travel and expense claims, ensures the systematic completion of accounting documents, manages the office's petty cash, and performs other related duties as required to maintain efficient financial operations.

Work Experience

Requires experience in finance, accounting, bookkeeping, or administrative support, including payment processing, financial document review, and record maintenance. Experience with financial/accounting systems for data entry and budget support is necessary. Prior experience in a multicultural setting with international organizations is advantageous. Knowledge of financial rules, procedures, and internal controls is also required.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with ERP systems like SAP or Oracle/WAVE is advantageous. Strong attention to detail for organizing financial documentation. Ability to handle confidential information discreetly and professionally. Effective communication and interpersonal skills for working in a multicultural environment and meeting deadlines with minimal supervision.

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