Finance Assistant

Organizational Context

The International Organization for Migration (IOM) in Türkiye seeks a Finance Assistant based in Istanbul. Reporting to the National Finance Officer and Resources Management Officer, this role provides essential finance support services to the mission's activities, ensuring efficient financial operations.

Job Purpose

The Finance Assistant plays a crucial role in supporting the IOM mission's financial operations in Türkiye. Under the direct supervision of the National Finance Officer and overall supervision of the Resources Management Officer, the incumbent is responsible for delivering comprehensive finance support services. This involves managing daily financial transactions, ensuring compliance with IOM accounting rules and procedures, and contributing to the overall financial health and efficiency of the mission's activities. The role is key to maintaining accurate financial records and facilitating smooth operational processes.

Responsibilities

Key responsibilities include preparing payment requests with verified support documents and invoices, entering transactions into the WAVE system, and reconciling vendor accounts for payables and receivables. The role involves monitoring and following up on procurement commitments and outstanding advances, managing bank interactions, and ensuring timely and efficient disbursement of payments. Additionally, the Finance Assistant is responsible for proper filing of financial documents, adherence to IOM accounting standards, preparing weekly payment schedules and operational advance requests, and disbursing cash payments to beneficiaries. Regular cash counts and timely preparation of payment documents are also essential duties.

Work Experience

Experience with IOM accounting systems, ORACLE software, and procedures is a distinct advantage. The role requires the ability to prepare clear reports, analyze data, and possess high computer literacy, especially in IOM computerized accounting systems. Proficiency in MS Office, particularly Excel, is necessary.

Skills

Required skills include good communication, personal commitment, efficiency, flexibility, drive for results, respect for diversity, and creative thinking. The ability to lead, coach, and work harmoniously with colleagues from diverse backgrounds is essential.

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