Senior Human Resources Associate

Organizational Context

Established in 1951, the International Organization for Migration (IOM) is a UN-related organization dedicated to promoting humane and orderly migration. It collaborates with governmental, intergovernmental, and non-governmental partners, providing services and advice to governments and migrants. This role operates under the supervision of the Human Resources Officer and National Human Resources Officer.

Job Purpose

The Senior Human Resources Associate plays a crucial role in supporting IOM's mission by ensuring efficient and effective human resources management within the Khartoum office. This position contributes to fostering a professional and supportive work environment where employees can thrive. The role is instrumental in managing various HR processes, from recruitment and onboarding to contract administration and compliance, thereby supporting the overall operational effectiveness of IOM Sudan and its commitment to humane migration.

Responsibilities

The Senior Human Resources Associate is responsible for managing recruitment processes, including assisting with staffing needs, screening applications, and coordinating interviews. They will also handle pre-employment activities such as onboarding documentation, medical clearances, and induction sessions. The role involves accurate data management within the HR system, monitoring contractual situations, and generating reports. Additionally, the associate will oversee attendance and leave administration, manage HR actions like separations and promotions, and ensure compliance with performance evaluation processes. They will also coordinate HR events, provide guidance to staff on entitlements, and support the archiving of HR documents. Furthermore, the role includes providing guidance to junior staff and participating in inter-agency HR working groups.

Work Experience

Required experience includes proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Previous experience with SAP is advantageous. Prior work experience in a multicultural setting with international humanitarian organizations, non-government, or government institutions is also beneficial.

Skills

Knowledge of HR/Administrative best practices and procedures. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with SAP and Oracle is a distinct advantage. Strong attention to detail, methodical organization of paperwork, discretion, client-orientation, patience, and a willingness to learn are essential.

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