Administrative Assistant

Organizational Context

The Ethics Office functions on the principles of independence, impartiality, and confidentiality, aiming to foster a culture of ethics, integrity, accountability, transparency, and respect within ICAO. It provides confidential advice and guidance on ethical challenges, assists in cultivating a strong organizational culture of ethical behavior, and serves as an advocate of ICAO principles and values. The incumbent reports directly to the Ethics Advisor and acts as the administrative focal point for the Ethics Office.

Job Purpose

To provide comprehensive administrative and secretarial support to the Ethics Office, ensuring efficient operations, effective management of confidential information, and smooth administration of various programs and initiatives.

Responsibilities

Provide administrative and secretarial support, manage correspondence and confidential documentation, review and edit materials, assist in the administration of the Annual Financial Disclosure Programme, arrange appointments, act as HR focal point for the office, assist with procurement, coordinate travel, maintain office supplies, liaise with IT and Language Sections for support and production of materials.

Work Experience

A minimum of six years of experience in secretarial and administrative work, with extensive experience handling confidential information, preparing various documents, and proficiency in IT tools. Experience with international organizations, UN ethics, data analysis, and front office operations is desirable.

Skills

Proficiency in IT tools (web-based systems, Microsoft Office, SharePoint, Windows 10), excellent communication and collaboration skills, strong sense of confidentiality and discretion, experience with Quantum system (desirable), data collection and analysis (desirable).

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