Programme Assistant

Organizational Context

The Air Transport Bureau (ATB) at ICAO carries out activities related to ICAO’s Strategic Goals concerning aviation safety, security, environmental sustainability, seamless mobility, and economic development. The Programme Assistant supports the Office of the Director, ATB, and contributes to the Bureau's work programmes.

Job Purpose

To provide comprehensive administrative, human resources, financial, and procurement support to the Air Transport Bureau (ATB) and its Director. This role ensures the efficient operation of the office by managing correspondence, tracking files, supporting HR and financial processes, and assisting with procurement activities.

Responsibilities

Provides administrative support to the Director's office, managing urgent emails, drafting correspondence, and tracking files. Supports human resources activities by monitoring staff contracts, processing consultant timesheets, and managing leave records. Assists in financial resource management by running budget reports, processing financial transactions, and supporting year-end closure. Supports procurement activities by assisting with the annual plan, coordinating contracts, and raising purchase requisitions. Also maintains the ATC website and coordinates submissions for the Annual Report of the Council.

Work Experience

Essential: Minimum of five years of relevant administrative experience, including preparing correspondence, reviewing documents, using integrated automated systems for HR and finance, and extensive experience with MS Office applications. Desirable: Experience working in international organizations or the UN system.

Skills

Professionalism, Teamwork, Planning and Organizing, Creativity, Technological Awareness, Commitment to Continuous Learning. Proficient in MS Office applications and integrated automated systems for HR and financial management.

Explore related opportunities