Multilingual Output Production Assistant (Arabic)

Organizational Context

The Department of Management (MT) provides essential services supporting the IAEA's scientific and technical programmes. Within MT, the Division of Conference and Document Services (MTCD) facilitates information exchange by organizing meetings and issuing documents in six official languages. The Language Services Section (LSS) coordinates and delivers these language services, promoting multilingualism and maintaining standards through editing and translation of key Agency content.

Job Purpose

The Multilingual Output Production Assistant plays a crucial role in ensuring the accuracy and quality of content disseminated by the IAEA, specifically in Arabic. Reporting to the Coordinator of the Multilingual Output Production Team, this position is responsible for meticulously proofreading and formatting various documents, including Policy-Making Organ materials, incoming and outgoing correspondence, web articles, and publications. By upholding stringent quality control guidelines, the Assistant directly contributes to the Agency's mandate of fostering the effective exchange and dissemination of scientific and technical information among Member States. This role is vital for maintaining the high linguistic standards of the organization, ensuring that all Arabic language outputs are consistent, grammatically correct, and accurately presented. The Assistant's work directly supports clear and effective communication with a broad international audience, reinforcing the IAEA's commitment to multilingualism and the timely distribution of critical information to its Member States.

Responsibilities

The Multilingual Output Production Assistant is primarily responsible for the meticulous proofreading of content in Arabic, ensuring the highest standards of accuracy, consistency, and completeness. This involves thoroughly checking spelling, punctuation, grammar, syntax, and overall coherence in accordance with established quality control guidelines. The role encompasses compiling, processing, and formatting a wide range of content, including critical Policy-Making Organ documents, incoming and outgoing correspondence, web articles, publications, and various advocacy materials, ensuring the precise presentation of all elements, including tables and figures. Subsequently, the Assistant is tasked with archiving and disseminating this finalized content efficiently, adhering strictly to established organizational processes. Beyond core proofreading, the Assistant performs various operational support duties, such as aligning translated texts, transcribing statements, preparing files for use with specialized translation software, and providing essential backup. The role also involves proactively suggesting improvements to work practices and workflows within the team, participating in discussions to implement new, more efficient processes, and continuously developing skills while keeping pace with new technologies. In coordination with the Terminology Focal Point, the Assistant contributes to the maintenance of the central terminology database. Under supervision, the Assistant undertakes the processing of large and complex documents, including their compilation for IAEA Policy-Making Organs, provides training and guidance to freelancers and other assistants, and offers support in identifying and resolving software-related issues.

Work Experience

A minimum of five years of relevant working experience is required. This experience should include processing and proofreading Arabic texts with a high standard of speed and accuracy.

Skills

Perfect command of Arabic (mother tongue or principal language of education) and advanced knowledge of English, with excellent oral and written communication skills in both. Knowledge of other UN languages (Chinese, French, Russian, Spanish) is an asset. Proficiency in MS Office, specialized translation software, and understanding of the translation process. Key competencies include communication, achieving results, teamwork, planning and organizing, analytical thinking, client orientation, and knowledge sharing. Demonstrated ability to work with high accuracy and attention to detail is essential.

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