National Project Assistant

Organizational Context

The Monitoring and Enhancement of Remote Sensing for National Forest Inventory (MERANTI) is a three-year project funded by Norway and managed by the FAO Office in Jakarta. It aims to enhance Indonesia's capacity for generating high-quality forest information through an improved national forest monitoring system. This initiative integrates advanced land-monitoring approaches to boost the accuracy, availability, transparency, and timeliness of forest and tree-resource data, supporting national planning, climate change mitigation, and access to climate finance.

Job Purpose

This role focuses on providing comprehensive programme administration and financial management support for the MERANTI project. It involves managing accounting processes, personnel administration, and ensuring adherence to FAO guidelines and manuals. The objective is to facilitate the smooth and efficient execution of project activities by maintaining accurate financial records, managing budgets, and supporting administrative operations in line with project requirements and organizational standards.

Responsibilities

The National Project Assistant will manage financial activities, including budget planning, execution, and monitoring, ensuring compliance with project SOPs and government policies. This includes tracking expenditures, identifying variances, and supporting financial reporting. Administrative duties involve supporting the planning and implementation of project activities, managing documentation, and maintaining an electronic filing system. The role also provides logistics and procurement support, coordinating the provision of goods and services, managing inventory, and ensuring timely delivery. The assistant will also prepare administrative inputs for progress reports and perform other tasks to support effective project implementation.

Work Experience

Requires a minimum of three years of relevant experience in programmatic and/or operational support. Experience in financial management, administration, and logistics within a project context is essential. Familiarity with government and FAO/UN development projects, particularly those related to environmental issues, is highly desirable.

Skills

Essential skills include results focus, teamwork, communication, building effective relationships, and knowledge sharing. Proficiency in organizing and facilitating meetings, workshops, and trainings is crucial. Strong administrative support capabilities, project planning, implementation, monitoring, and reporting skills are required. Candidates should demonstrate corporate knowledge, sound judgment, initiative, and the ability to manage conflict and make informed decisions. Up-to-date computer skills, including spreadsheet and database software, are necessary. Knowledge of environmental project administration and strong analytical and judgment skills are also important.

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