Procurement Specialist

Organizational Context

The Food and Agriculture Organization (FAO) is a United Nations agency dedicated to achieving food security and eradicating hunger globally. The FAO Partnership and Liaison Office in Kazakhstan focuses on developing and implementing strategies for food security, agriculture, and rural development, collaborating closely with national stakeholders. This role is based in the Astana Office.

Job Purpose

The primary purpose of this role is to ensure the timely, efficient, and effective procurement of goods and services. This involves strict adherence to the relevant FAO Rules and Regulations, maintaining compliance throughout all procurement activities. The position plays a crucial part in supporting the operational needs of the FAO office in Kazakhstan by facilitating the acquisition of necessary resources.

Responsibilities

Under the supervision of the Deputy Head of Office and Administrative Analyst, the Procurement Specialist will manage the Annual Procurement Plan, prepare and execute procurement processes including tender document drafting, sourcing strategies, and bid evaluations using FAO systems. Responsibilities include conducting cost analyses, preparing recommendations, administering Purchase Orders and contracts, and monitoring supplier performance. The role involves liaising with FAO offices and suppliers, providing guidance on procedures, supporting supplier management, and ensuring timely delivery of goods and services. Additionally, the specialist will support financial processes, prepare documentation for the Local Procurement Committee, assist with customs clearance, maintain procurement records, and contribute to process improvements.

Work Experience

A minimum of 3 years of relevant experience is required in project/programme support, or financial and administrative assistance to projects. Prior experience working within the UN system is considered an asset.

Skills

Key competencies include Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing and Continuous Improvement. These skills are essential for effective performance in this role.

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