Procurement Assistant

Organizational Context

The Food and Agriculture Organization (FAO) supports sustainable agri-food systems for better production, nutrition, environment, and life. FAO Angola (FRANG) collaborates with the Government and stakeholders to develop policies and projects for food security, strengthening agricultural, fisheries, and forestry sectors, and promoting sustainable natural resource use.

Job Purpose

The Procurement Assistant will provide essential administrative and operational support for FAO's procurement activities in Angola. This role ensures all procurement processes adhere strictly to established FAO rules, regulations, and procedures, contributing to the efficient and transparent acquisition of goods, services, and works necessary for the organization's operations and projects within the country.

Responsibilities

Support the preparation, processing, and follow-up of procurement actions for goods, services, and works in line with the FAO Procurement Manual. Prepare and issue solicitation documents (RFQ, ITB, RFP) and conduct financial evaluations of bids. Undertake buyer functions according to FAO regulations. Conduct market research and vendor sourcing to ensure value for money and transparency. Participate in local tender opening panels and Local Procurement Committee meetings. Conduct site inspections, bidders' conferences, and monitor contract performance. Maintain accurate procurement records and filing systems. Follow up with suppliers on delivery timelines and resolve routine issues. Assist in preparing and monitoring Procurement Plans. Ensure timely data entry in corporate systems. Liaise with programme, finance, and logistics teams for smooth implementation. Support audit requests and ensure documentation compliance. Perform other assigned duties.

Work Experience

Minimum of 4 years of experience in procurement, logistics, or administration, preferably within the UN system or an international organization. A university degree in Procurement, Supply Chain Management, Logistics, or a related field is required.

Skills

Good knowledge of procurement principles and procedures. Proficiency in Microsoft Office applications. Core competencies include Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing and Continuous Improvement.

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