Finance Assistant

Organizational Context

The Food and Agriculture Organization of the United Nations (FAO) supports global efforts towards more efficient, inclusive, resilient, and sustainable agrifood systems. The Shared Services Centre (SSC) in Budapest, Hungary, is responsible for administering financial processes, ensuring quality assurance, and driving service excellence through standardization and automation. This role is integral to the SSC's mission of enhancing customer satisfaction while optimizing service delivery costs.

Job Purpose

The Finance Assistant will be responsible for delivering essential financial services to FAO's Decentralized Offices, with a specific focus on the management and administration of Fixed Assets. This role involves ensuring the accuracy and integrity of asset records, processing related transactions, and supporting offices in maintaining comprehensive and up-to-date asset information. The position plays a key part in the efficient functioning of the FAO's financial operations related to its global asset portfolio.

Responsibilities

The incumbent will manage transaction processing for the Asset Register, including updating records with serial numbers, custodian details, and other pertinent data. This involves reviewing and processing supporting documentation from headquarters and country offices accurately and promptly. The role requires responding to queries via ServiceNow, investigating issues, and coordinating necessary actions. Responsibilities also include supporting data quality reviews, monitoring outstanding issues, and contributing to the accuracy of the Asset Register. The Finance Assistant will assist country offices with the Physical Verification of Assets (PVA) process, offering guidance, reviewing submissions, and resolving discrepancies. Additionally, the role involves delivering training on asset management processes, contributing to procedural documentation, and participating in process improvement and system enhancement projects.

Work Experience

A minimum of one year of relevant experience in the area of Finance is required. This experience should complement a Secondary School Education. A working knowledge of English at level C is also a prerequisite for this role.

Skills

Key competencies include Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing and Continuous Improvement. Essential technical skills involve knowledge of communication and documentation standards, and proficiency in MS Office applications and Oracle ERP or similar systems. Knowledge of another FAO official language (Arabic, French, or Spanish) is considered an asset.

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