Finance and Operations Specialist

Organizational Context

The Food and Agriculture Organization of the United Nations (FAO) supports Jamaica in transforming agrifood systems to be more efficient, inclusive, resilient, and sustainable. The FAO Jamaica Country Office (FAOJM) focuses on enhancing the resilience of rural communities and smallholder farmers to climate change. This role supports the "ADAPT Jamaica" project, funded by the Green Climate Fund (GCF), which aims to improve climate change resilience for vulnerable smallholders in Central Jamaica through partnerships with national institutions and adherence to FAO and GCF regulations.

Job Purpose

The Finance and Operations Assistant will provide crucial financial and operational support for the effective implementation of the "ADAPT Jamaica" project. This role is integral to ensuring timely project delivery by meticulously monitoring budgets, preparing financial reports, overseeing procurement processes, and tracking operational activities. The incumbent will ensure all project activities comply with FAO and Green Climate Fund (GCF) rules and procedures, contributing to effective coordination with implementing partners and maintaining proper documentation for organizational and donor requirements.

Responsibilities

Monitor project budget execution, prepare financial forecasts, and generate expenditure reports in line with the work plan and FAO/GCF rules. Track commitments, disbursements, and available resources across all project components. Support budget revisions and cash forecasts. Maintain accurate financial records and ensure timely transaction entry into FAO corporate systems. Assist in the implementation, monitoring, and documentation of cash transfer and supplier-delivered beneficiary grant programs. Process payments, advances, and reimbursements according to FAO procedures. Prepare periodic financial reports for FAO and GCF. Monitor and follow up on Letters of Agreement (LoAs) and contracts, including financial tracking. Support financial follow-up with the Operational Partner (JSIF). Prepare requisitions, track orders, and liaise with suppliers. Assist in contract administration for consultants and service providers. Maintain asset records as per FAO requirements. Support the planning and follow-up of project activities, maintaining implementation trackers and flagging bottlenecks. Ensure project information is updated in corporate systems and documentation is maintained to FAO standards. Liaise with FAO units and national partners on financial and operational matters. Coordinate with AFAOR Administration on financial and administrative processes. Support the preparation of progress, technical, and financial reports. Assist in audits, evaluations, and donor reporting processes.

Work Experience

A minimum of three years of relevant experience in financial and administrative support is required. Experience within international organizations or development projects is preferred. Familiarity with financial and administrative procedures in development or agriculture-related projects is considered an asset.

Skills

Proficiency in financial and administrative procedures, including budgeting, procurement, and reporting. Ability to process payments, manage contracts, and monitor expenditures in compliance with organizational rules. Strong knowledge of Microsoft Office applications (Excel, Word, Outlook); experience with SharePoint and Teams is an asset. Excellent organizational and time management skills with attention to detail. Ability to maintain clear and structured documentation. Strong interpersonal skills for effective liaison with internal teams and external stakeholders. Capacity to work independently under pressure, managing multiple tasks. Experience with international organizations, UN system, or FAO is desirable. Understanding of donor-funded project requirements and audit processes is desirable.

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